The future of productivity Apps

Have you ever felt that working on your productivity system takes more time than it gives you?

Tagging notes, archiving documents, images, audios, logging tasks, labeling them, assigning them to a project…

Until now, many productivity apps have relied heavily on manual management. But that’s about to change (if it hasn’t already!).

New AI-powered tools are starting to take on these tasks for us: categorizing notes, creating automatic links between content, suggesting due dates, and even reorganizing your day based on tasks or priorities.

Still, they’ll never know if you woke up with a sore knee and the gym time booked just won’t work for you today. So, we’ll remain a key part of the system—but with much more support and much less friction.

Francesco D’Alessio, co-founder of Tool Finder, suggests that in this new landscape, productivity apps are turning into a sort of mindfulness space.

A place where those of us who enjoy structure can make the most of our information and feel a sense of mental clarity.

They’re converging more and more toward action-oriented collaboration spaces—like Notion or ClickUp.

What about the future?

I imagine a mix of increasingly refined features:

• Thinking assistants: not just task managers, but tools that help you think better.

• Contextual organizers: that know what and when to show you, right when you need it.

• Reflections of your mental evolution: showing how your ideas or priorities have changed over time.

• And a rising role of voice input, where just by speaking you can capture, classify, or activate tasks.

And you? How do you imagine productivity tools evolving with the arrival of AI in the next few years?

As usual, I appreciate you being part of this learning journey. Sharing these insights publicly is my way of helping others achieve their goals while also keeping myself accountable to continuous learning.

Let’s keep growing together.